The preparation for a board meeting can be a stressful task, with various stakeholders to manage and deadlines to follow. By following a predefined structure and using the right tools with it, you will reduce the stress on all parties and improve the enjoyment.
The agenda of your board meeting should be planned to maximise the amount of discussion and decision making time you have available. Each item on the agenda should have an allocated time period with a clear purpose of either providing information or seeking information or obtaining a decision. If discussions diverge off topic make sure that you gently redirect conversations back to the agenda topic and ensure that a designated person is recording notes to record the key decisions and results.
Make sure that all participants are aware of the meeting date and time as well as the location. This can be accomplished with an online portal for boards that can automate the process of distribution of these materials.
Open the meeting with brief introductions to all attendees, as well as any guests or special guests. A roll call is needed to determine whether there is enough quorum to hold the meeting. Re-examine any issues not resolved from the previous meeting, and approve minutes.
If you have time left, you can use this to discuss new business issues or any other items that require a discussion before the meeting is called off. It’s also a great opportunity to update any public notices with the date, time and place of the next meeting.
https://board-management.blog/a-brief-history-of-leadership-and-management-theory/
